Still using paper sign-up sheets or Google Calendar? Quartzy’s Equipment Sign-Up module was designed specifically for life-science labs to manage shared instruments and equipment.
Admins can easily add shared equipment. Each piece of equipment has a separate shared online calendar.
Members can see available slots across all equipment at a glance, and quickly sign up for a slot. Members cannot change slots in the past.
Admins can sign up on behalf of members, edit/delete member’s bookings, and more.
Equipment Sign-Up is integrated with Google Calendar, so members can easily add bookings to their personal Google Calendars.
Admins can upload manuals and training links for each piece of equipment. This ensures that relevant resources are readily accessible to all members.
Admins can download usage reports to an excel spreadsheet for billing purposes. Quartzy is designed so members cannot edit/delete slots in the past. This ensures usage reports are accurate.
Admins can choose to receive email notifications when a member signs up. Members can also choose to notify other members when they cancel a booking, ensuring high-demand equipment is used productively.
Admins can temporarily disable sign-ups on equipment that is currently down for repairs or service. This prevents members from signing up when a piece of equipment is currently not available.
The Equipment Sign-Up module is ideal for use by core facility managers and by labs that share equipment with neighboring labs.